International Wedding & Group Travel Expert

Destination Research and Selection:

• Partnering with clients to understand their preferences and requirements.

• Researching and selecting suitable destinations and offsite activities.

Contract Negotiation:

• Negotiating contract rates and terms with various service providers (hotels, DMCs, cruise lines, tours, excursions).

Theming and Element Determination:

• Defining the objectives, theming, and elements to be incorporated into the event, including entertainment, parties, décor, activities, gifts, and branding.

Design Scheme Creation and Execution:

• Developing and executing a design scheme, including memorable leisure activities, tours, and room gifts.

Food & Beverage Planning:

• Planning high-quality food & beverage options and reviewing BEOs (Banquet Event Orders) to ensure execution.

Logistics and Registration:

• Coordinating registration and logistics for attendees, including travel arrangements, arrival/departure schedules, etc.

Transportation Management:

• Providing transportation management for airport transfers and transfers between different venues and activities.

Hotel and Venue Management:

• Managing hotel-related tasks such as room lists, check-in information, arrival times, room drops for packages/gifts.

• Managing various event venues, both on-site and off-site.

Budget Management:

• Creating and managing budgets for each event, ensuring adherence to spending limits.

Timeline and Schedule Management:

• Creating and managing timelines for both clients and internal teams.

• Planning and developing event schedules, communications, and reminders.

Vendor Follow-up and Confirmation:

• Following up with all event vendors to finalize details and confirm final payment balances.